Autonumbering Problems

Good morning.

I am having autonumbering issues. I know it's simple fix but for the life of me, I can't figure out the problem.

I am working on a document with Section number, Headings 2-8, Figure Titles and Table Titles.

Section Number, Heading 2 and Heading 3 number correctly. However, Figure Title, Table Title, and Headings 4 through 8 seem to be numbering off of each other.

What should be happening is this:
Heading 2 is numbered 1.1
Heading 3 is 1.1.1
then there is a Figure (numbered 1.1.1-1)
immediately followed by a Table (again, numbered 1.1.1-1)
then Heading 4 is 1.1.1.1

However, what's happening is this:
Heading 2 = 1.1
Heading 3 = 1.1.1
Figure = 1.1.1-1
Table = 1.1.1-2
Heading 4 = 1.1.1.3

The autonumbering for the styles are:
Section Num = SECTION <$chapnum>
Heading 2 = C:<$chapnum>.<n+>< =0>< =0>< =0>< =0>< >< >\t
Heading 3 = C:<$chapnum>.<n>.<n+>< =0>< =0>< =0>< >< >\t
Heading 4 (run-in, in case that matters) = C:<$chapnum>.<n>.<n>.<n+>< =0>< =0>< >< >\t
Figure = C:Figure <n>.<n>.<n>-<n+>< >.
Table = C:Table <n>.<n>.<n>-<n+>< >.

I'm in Frame 8 on XP & have a very tight deadline. Any help on fixing this would be appreciated!

Thanks,
Melissa

Your autonumbering series labelled "C:" contains 8 fields:
Field 1 is used for <$chapnum>
Fields 2-6 is used for the subsection numbers
Field 7 is used for figure numbers
Field 8 is used for table numbers

Your Heading paragraphs use the fields correctly, except for
the fact that you say you have Headings 2-8, but your current
setup only support Headings 2-6 correctly.

However, both Figure and Table tags use the fields incorrectly.
They should be:
Figure = C:Figure <$chapnum>.<n>.<n>< >< >< >-<n+>< >.
Table = C:Table <$chapnum>.<n>.<n>< >< >< >-< ><n+>.

However, this would only work correctly if your Figures and
Tables always occur under a Heading 3. If you need Figures and
Tables to occur under any heading, this numbering scheme would
not work correctly. I'll let you reply to this if you need
further assistance.

--
/Thomas Michanek

Hi, Thomas,

The template does have Headings 2-8 but I don't think it actually ever goes past Heading 5. Unfortunately, I wasn't the original creator.

As for the Figures and Tables, we also use them from level 2-6.
Figure Title 2 = 1.1-1 (C:Figure <n>.<n>-<n+>< >. )
Figure Title 3 = 1.1.1-1, etc (C:Figure <n>.<n>.<n>-<n+>< >. )
Same for the Tables.

I thought about changing the C: to F: for figures (F:Figure <$chapnum>.<n>.<n>-<n+>< >. ) and T: for table (T:Table <$chapnum>.<n>.<n>-<n+>< >. ) which fixes the numbering issue but then I can't figure out how to get the section numbers referenced....

Thanks for your help,
Melissa

Thomas,

I tried your suggestion for the autonumbering formats for the Figure and Table. And it almost worked. The problem is that the number after the dash needs to reset back to 1 with each new section whereas this would just continue the numbering throughout. So, if I add B: < =0> to the Body style, would this fix the problem or just screw up my heading numbering?

Thanks again,
Melissa

Melissa,
I think you should try to learn more about how autonumbering
series work, using the online help or manual. Your suggestion
of adding a B: series to the Body style suggests you're not
too familiar with these concepts :-)

Let me also say that I think you have an overly complex
numbering style for figures and tables. Is this an external
requirement or are you just doing things they've always been
done?

To reset the figure and table numbers with each new section,
you need the following:
Heading 2 = C:<$chapnum>.<n+>< =0>< =0>< =0>< =0>< =0>< =0>\t
Heading 3 = C:<$chapnum>.<n>.<n+>< =0>< =0>< =0>< =0>< =0>\t
Heading 4 = C:<$chapnum>.<n>.<n>.<n+>< =0>< =0>< =0>< =0>\t
etc.

Regarding the problem of having figures and tables under
each heading level, you have apparently already figured out
that you need separate figure/table tags for each level:
> As for the Figures and Tables, we also use them from level 2-6.
> Figure Title 2 = 1.1-1 (C:Figure <n>.<n>-<n+>< >. )
> Figure Title 3 = 1.1.1-1, etc (C:Figure <n>.<n>.<n>-<n+>< >. )
> Same for the Tables.

The problem is the same as for the other Figure/Table tags,
they need to have the same no. of fields as all other tags
using the C: autonumbering series, e.g.
Figure 2 = C:Figure <$chapnum>.<n>< >< >< >< >-<n+>< >.
Table 2 = C:Table <$chapnum>.<n>< >< >< >< >-< ><n+>.
Figure 3 = C:Figure <$chapnum>.<n>.<n>< >< >< >-<n+>< >.
Table 3 = C:Table <$chapnum>.<n>.<n>< >< >< >-< ><n+>.
etc.

As you see, you need a LOT of tags for this numbering style...
I'm not so sure your readers really will be helped by figure
numbers like "Figure 2.1.3.2.1.5-4"

--
/Thomas Michanek

Actually, I didn't want to try the B: < =0> because I know that generally causes problems but I thought it this case, it might be the only option. Additionally, I've never run across such a complex numbering requirement in my 15 yrs of working in Frame.

As for the numbering requirements, this is a mil spec, customer mandated requirement for an existing document series. Nothing can change despite the conversion to Frame. I have no say in the matter.

I will continue working on my numbering problem and will try your suggestions.

Thank you,
Melissa Rios